How do I register my human sample collections?
UKCRC funders are encouraging tissue custodians to register on our directory. This is not just about sharing samples, its about preventing them being collected again, creating a more efficient UK research environment.
This may seem like a daunting task; but there’s no need to fret – we’re here to help. Please contact us for advice and support.
If you are preparing to register, it’s worth bearing in mind there are 4 steps (you can watch the process on our demo videos). These can be done at any time.
1. Create account (we’ll send you a link to confirm your account) – Please note it is currently only possible to associate one email address to one Biobank.
2. Complete Biobank information – add general information about your resource.
3. Add Collections – These are defined by disease, timeframe, consent and associated data.
4. Add Sample sets – These are defined by sex, age, material and preservation type.
As we are aware it takes work to get this information together, we’ve made overviews of the registration pages and a user guide:Registration Guide
Directory explanatory Videos
Find out all about the comprehensive UKCRC Tissue Directory within this section. Most of the content is via explanatory videos that can also be viewed on our youtube channel.
Any UK-based human sample custodians are encouraged to register; this includes those that can collect in the UK and those that have Research Tissue Bank (RTB) status. If you aren’t sure, get in touch.
In order to be classed as registered we ask that you are discover-able, this means adding sufficient profile and collection information to make your resource visible to the community. If you are unsure, don’t hesitate to contact us. If you want to refer people to your profile you can use the URL of your profile page which looks like this: https://directory.biobankinguk.org/Profile/Biobank/GBR-x-xxx
Please get in touch with what services you offer and we can make sure we add them to the UKCRC Tissue Directory.
Please get in touch with your registration email address and we’ll look into it.
It really depends on how you want to display yourself as an organisation. It is easy to connect sample resources as a network later if you change your mind.
What percentage of the tissue sample is affected by the disease, for example 90% of the tissue is malignant or infected.
We want to know roughly how many out of the whole set have any particular conditions/characteristics, e.g. 50% saliva, 50% plasma.
A set of samples will be in the same collection, have the same sex, age range, and material preservation conditions.
We want to show what data you have for the sample and how long it would take you to get it. If you can’t get any of the data listed don’t tick anything. It doesn’t matter how long it takes, it’s just to make the researcher aware.
No, we provide the means to contact the people who have relevant samples. Biobanks manage requests on a case by case basis.
You should think about what someone might be searching for when they approach the site; please be as specific as possible. Please get in touch if you are unsure and we can advise.
Please double check our list of SNOMED CT terms, if it’s definitely not there please get in touch with what you need.
Collections are from the same disease and time-frame, with the same consent and data available.
Yes, we are interested in building a UK-wide picture of the human sample capacity we have. The more information we have the better.
We want to make the presentation of your organisation as flexible as possible. Being in a network allows you to present yourself differently, acknowledge adopted standards and also show that you are working collaboratively. You are able to be in more than one network.
The UKCRC Tissue Directory is as much about promoting visibility of resources than anything else. This is to prevent duplication of work. Under collection information there is a field called Access condition under this you can state if your resource is:
Open to applicants
Open in response to specific calls
Open only through collaboration
Data access only
Access restricted at present
Closed to access
If you keep any records that would indicate the quality of the sample, tick this field. For example, this could be following an ISO protocol or checking a random sample for yield etc.